AquaPilot
Made for swim schools, not adapted to them

Run your swim school.Not the admin around it.

AquaPilot brings your website, families, teachers, lessons, finance and day-to-day administration into one friendly system—then adapts it to the way your school actually works.

Explore Tidal Swim School
Secure & reliableCloud basedExpert supportGDPR ready
Overview

Dashboard

Classes this week24+12% vs last week
Families156+8% this term
Enquiries73 new today
Attendance92%+5% this week

Upcoming classes

Today, 4:00pmStage 3 – Improvers

Today, 5:00pmStage 4 – Stroke Development

Tomorrow, 9:00amParent & Baby

Recent enquiries

Website enquiryToday, 10:15am

Demo requestToday, 9:26am

General questionYesterday, 4:32pm

One connected place for

WebsiteBookingsParentsTeachersProgressFinanceCommunicationsReports
The whole swim school

Finally, software that understands how swim schools work

No more hopping between spreadsheets, payment tools, registers, inboxes and disconnected portals. AquaPilot keeps the important parts together.

01

Families and swimmers

Profiles, medical details, bookings, progress, awards, messages and account information in one record.

02

Classes and teaching

Timetables, registers, lesson plans, teacher updates, skills and progress built into the daily workflow.

03

Rebooking and growth

Term planning, spaces, waiting lists, trials, transfers and rebooking without the usual spreadsheet chase.

04

Communications

Branded emails, templates, reminders, delivery tracking and clear communication with every audience.

05

Reporting and insight

See what needs attention, what is improving and where the school is losing time or revenue.

06

Smart assistance

An agnostic AI assistant helps draft replies, summarise activity, prepare reports and highlight outstanding work.

Complete finance management

Know what has been paid, what is due and what needs attention

Finance is part of the platform—not an afterthought. AquaPilot gives your office a clear view of family accounts, term charges, discounts, credits, payments, outstanding balances and financial reporting.

  • Family accounts and payment history
  • Term fees, discounts, credits and adjustments
  • Online payments and direct-debit workflows
  • Outstanding balance tracking and reminders
  • Rebooking linked directly to financial status
  • Dashboards and exportable finance reports
Finance overviewSummer term
Expected income£45,20094% collected
Paid£42,680
Outstanding£2,120
Credits£400
One team. One connected service.

We build and support your system and your website

AquaPilot is not just software handed over for you to manage alone. We build the platform around your school, create the public website that connects directly to it, and provide ongoing support for both.

Because the website, enquiries, bookings, family records, payments and communications are integrated, information moves through one joined-up system instead of being copied between separate tools.

Website built for youDesigned around your brand and connected directly to AquaPilot.
Platform configured for youWe adapt the base system to match how your swim school operates.
Ongoing supportOne team supporting the website and the system behind it.
A strong base, made yours

We start with a complete platform—then customise it around your school

You do not need to fund a system from scratch, and you do not have to force your school into somebody else’s rigid process.

AquaPilot base platform

Website, portals, classes, progress, finance, communications, security, reporting and updates.

＋
Your way of working

Your terminology, processes, forms, workflows, branding, reports and the features that make your school different.

＝
Your AquaPilot

A proven system shaped around the people who will use it every day.

Professionally looked after

The reassuring system information that sits behind the friendly experience

AquaPilot includes the platform controls needed to operate a dependable commercial service without exposing your team to unnecessary technical complexity.

Secure access

Role-based permissions, protected authentication and controlled administration.

Health monitoring

System verification, health checks and alerts when an important service needs attention.

Backups

Managed backup controls with clear history and recovery visibility.

Audit trail

Important administrative activity recorded for accountability and investigation.

Controlled updates

Validated deployment packages, controlled update records and post-update verification.

Branded communication

Consistent email branding, templates, previews and delivery status.

Built from real experience

Designed by a swim school owner who understands the challenges

AquaPilot was not created by a generic software company guessing how a swim school might operate. It grew from first-hand experience of classes, teachers, parents, rebooking, lesson planning, progress, finance and the endless little jobs that keep a school running.

We built the system we wished we had—and made it flexible enough to become the system your school needs.

“Good software should make the school feel calmer, not give the team another system to manage.”
Customer reference

Built in a real swim school. Proven in daily use.

AquaFish Swim School uses AquaPilot to bring its website, families, teachers, classes, lesson planning, communications, rebooking, reporting and finance together.

AquaFish is more than a showcase. Its day-to-day operational challenges helped shape AquaPilot, so new schools benefit from features grounded in real swim-school experience.

Live operational experienceWebsite and system integratedOngoing development and support
Product costs

Clear starting prices, tailored around your school

Begin with the services you need today, then scale AquaPilot as your swim school grows. Final costs are confirmed clearly before any work starts.

01

Platform subscription

Access to AquaPilot Admin, family and teacher tools, finance, communications, reporting, security and managed updates.

From £50 per month
02

Website build

A branded public website connected directly to enquiries, bookings and the AquaPilot platform.

From £250
03

Setup and migration

Configuration, branding, data preparation, implementation support and migration from your existing records or system.

From £250
04

Custom development

Optional workflows, reports, integrations and features designed around the way your school operates.

From £250
Simple pricing. Professional results.Every swim school is different. Contact us for a personalised quotation covering the exact services and support you need.
Request a tailored quote
See a real example

Step inside Tidal Swim School

Tidal is our demonstration swim school. It shows how AquaPilot can power a polished, distinctive public website and connect the experience back to the wider platform.

Family experienceClass discoveryTeacher workflowFinanceCommunicationsReports
Open the Tidal demo
tidal-swim-school.demo
TIDAL SWIM SCHOOL

Confident swimmers.
Happy families.

Friendly lessons with brilliant teachers and a clear view of every swimmer’s journey.

Let’s talk about your swim school

See the base platform, then tell us what you would change

A friendly demonstration focused on how your school works—not a corporate sales presentation.